Odin Search Group understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who utilizes our services, and will only collect and use personal data in ways that are described here, and in a manner, that is consistent with Our obligations and your rights under the law.
The types of information requested from you and the manner in which that information is collected and accessed are determined by the requirements of the country in which the position is located, not the country in which you reside. While specific data requirements vary by country and the position being filled, the following categories of data will generally be collected:
Your submission of personal data constitutes your consent to our use of your data and your verification that it is accurate. By submitting your information, you acknowledge that all representations made by you are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.
All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected, or for which reason(s) you have provided consent. We will comply with Our obligations and safeguard your rights under the GDPR at all times.
Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g. by subscribing to emails), or because it is in Our legitimate interests. Specifically, we may use your data for the following purposes:
With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email AND/OR telephone AND/OR text message AND/OR post with information, news and offers on Our products AND/OR services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the EU ePrivacy legislation.
We may obtain data about you from the following sources:
In general, access to your personal data will be restricted to minimize the number of people in Our organization who need it in order evaluate your application for employment, perform functions supporting our Recruiting and Talent Management functions, or to whom we are compelled to provide it by applicable law.
The following categories of individuals will have access to your personal data:
Data about individuals will be kept in accordance to their status as defined in our Data Retention Policy below.
We employ organizational, technical, and physical security measures in order to protect your data from loss or misuse. Where we contract with third‐party suppliers to provide services that may enable them to access your personal data we require them by contract to have similar security controls in place.>
As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided below and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with your local EU supervisory authority (e.g. in the UK the Information Commissioner’s Office).
We only keep your personal data for as long as We need to in order to use it as described above, and/or for as long as We have your permission to keep it.
Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using Our Services and submitting information to Us. If We do store data outside the EEA, it would be stored with our Data Processor as host of Our Applicant Tracking Database:
Main Sequence Technology, Inc.
4420 Sherwin Road
Willoughby, OH 44094
We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EU including:
Data is stored for as short a period of time as required for the purposes of processing. We maintain a Data Retention policy determining the length of time depending on the purpose of processing.
Data may only be shared as we have received consent for doing so. For example, individuals that have consented to be considered as a candidate for our clients as potential employees will be asked for their consent to share anonymized profiles of skills and experience. Candidates will be asked for express interest to transfer more information such as name or resume to clients for consideration for an employment opportunity.
The third party data processors used by Us and listed above are located outside the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Where We transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.
In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.